Home » CAMP Entrance » TESTING Index to CAMP content

TESTING Index to CAMP content

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[wc_tab title=”Intro”]

  • This page includes your Index to your Levels 1 through 3 ‘Basic’, ‘Advanced’, and ‘Owner-Manager’ workshops (>60 classes). Note:  They are organized by topic, in class number order.
  • Click on a workshop link to see an outline (Index) of what is covered in that class.
  • When you click on the Go To Page link on a workshop, you will be taken to a page that has the outline, video and handouts for that session.
  • To search for classes that cover specific topics: hold down your Ctrl key + F and type your search term into the dialog box.  Each time you click on the “Next” button the page will advance to the next instance of that term.  Then access the workshop that best matches what you’re looking for… Simply click on the link to go directly to the class.
[wc_tab title=”Workshop Numbers”]
About the Workshop Numbers
Becoming an expert with software and accounting begins by walking through a series of “building block” learning steps – so the entire workshop series has been sequentially numbered. You can therefore follow-the-numbers through a logical, progressive sequence that will help you build your expertise, step-by-step-by-step, within specific topic areas.

Note: If there’s a special topic that you want to view immediately, you can go straight to that specific workshop. If you find that the class refers to underlying elements that you’ve skipped over, you’ll likely need to go back and fill in the missing classes. Although looking back at previous classes is a terrific way to reinforce or review material, I don’t encourage skipping ahead as a regular practice because the seminars are designed to build upon each other.[/wc_tab]

[wc_tab title=”Workshop Levels”]
About the Workshop Levels:
Levels have also been added to help indicate experience, need, and/or level of responsibility. For example:

  • If you really want to get a basic job-cost system in place as quickly as possible, you should probably start with the Level 1 seminars and proceed to the Level 2 seminars AFTER successfully implementing what you’ve learned in the Level 1 seminars.
  • If you believe you’re at a more advanced level, you may want to quickly review what’s covered in the Level 1 seminars within a specific topic, and then jump into the Level 2 workshops.
  • Level 3 workshops focus primarily on higher-level business, financial management, and profit-building concepts.
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[wc_tab title=”30% Discount”]
Don’t Forget Your 30% Discount:  Your 30% discount applies to any of the Qlean$tart Accounting products. Simply add the desired product to your cart, enter CAMPDISC30 into the coupon code box and click on “apply” as you check out… (Note: This is a special benefit designed for CAMP subscribers. Please do NOT share this code with anyone else. Thank you!)
[wc_tab title=”Coaching Time”]
Coaching Time (Free to CAMP Subscribers):  Use this link to set a free 15-minute private phone or computer-to-computer appointment with Diane Gilson.   Take advantage of this valuable benefit up to once per month to ask any accounting or QuickBooks questions that you encounter!
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How to make a change in your management accounting information

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[wc_accordion_section title=”Why and How You Can Use a Financial Control Loop (1000/Level 3)”]

The “Big Guys” use Financial Control Loops:
Why They Do & How You Can Too…

Approximately 32 minutes:

      1. The qualities of entrepreneurs and founders
      2. The job of management
      3. Creative Entrepreneur vs. managerial control
      4. The 5 “C’s”
      5. Entrepreneurial talents and systems
      6. A creative approach to control systems
      7. Your challenge…
      8. How the big guys do it!
      9. Establishing a Control Loop in your business
      10. Creating a management control system in QuickBooks

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[wc_accordion_section title=”How to Get the QuickBooks Job Cost Reports You Want (1005/Level 3)”]

Accounting System Not Up to Speed?
Planning & Coaching Your Pit Crew to Victory…

Approximately 31 minutes:

      1. Identifying “what’s wrong” (includes reference to ‘Analyze Your QuickBooks File in 35 Checkpoints’ workshop)
      2. Other problems with management information
      3. Primary techniques for workflow improvement
      4. Are your internal resources up to making a change?
      5. Resources for opinions and ideas
      6. Setting priorities
      7. 15 Project-management considerations
      8. What you can expect as your ‘home improvement’ project progresses
      9. Acknowledgements and celebrations

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Initial decisions you need to make about your accounting system

[wc_accordion collapse=”1″ leaveopen=”0″ layout=”box”][wc_accordion_section title=”Discover (and Get!) What You Want from Your QuickBooks Accounting System (1010/Level 2)”]

What Do You Want from your QuickBooks System?
Today’s Needs & Future Plans

Approximately 43 minutes:

      1. Your role as bookkeeper or accountant
      2. Gathering info:  Where you are, where you’ve been
        • Thinking like an outsider – researching the “who’s”
        • Understanding your market
        • Assessing financial information and trends
      3. Anticipating near-future changes and establishing related goals
      4. Creating and planning for longer-term changes

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[/wc_accordion_section][wc_accordion_section title=”Selecting the Best Version of QuickBooks (1100/Level 2)”]

Selecting the Best Version of QuickBooks
For You and Your Company

Approximately 20 minutes:

      1. What’s available & differences between products
      2. Intuit guarantees
      3. Other Intuit-endorsed products designed to enhance your business results
      4. Third-party add-ins and cautionary notes

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[/wc_accordion_section][wc_accordion_section title=”Analyze Your QuickBooks File in 35 Checkpoints (1105/Level 1)”]

Analyze Your QuickBooks File
& Design Your Own “Fix-It” Plan using 35 Checkpoints

Approximately 58 minutes:

      1. Introduction to the 35-Point Checklist
      2. Has your file lost its integrity?
      3. What you can learn from the Product Information screen
      4. File preferences – 4 checkpoints
      5. Balance sheet – 5 checkpoints
      6. Income statement – 4 checkpoints
      7. Job cost – 1 checkpoint
      8. Chart of accounts – 2 checkpoints
      9. Item list – 4 checkpoints
      10. Estimates – 1 checkpoint
      11. Budgets – 1 checkpoint
      12. Customer: Job list – 3 checkpoints
      13. Payroll items – 1 checkpoint
      14. Other assessments or feedback – 4 checkpoints
      15. Recommendations – creating your plan

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[wc_accordion_section title=”Coordinating a QuickBooks Startup or Remodel (1110/Level 2)”]

Coordinating the Right Startup (or Remodel) Date for your QuickBooks Accounting System

Approximately 59 minutes:

      1. Deciding whether to “Build a New File” or “Remodel”
      2. “Remodeling” – Considerations
        • Positives
        • Negatives
        • What will need to be done and decisions to make
      3. “Clean Start” – Considerations
        • Positives
        • Negatives
        • What will need to be done and decisions to make
        • Bringing your file transactions up to date

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[wc_accordion_section title=”Think QuickBooks Isn’t ‘Enough’? Options to Consider…(1115/Level 2)”]

If QuickBooks Isn’t Enough – Are You Sure?
If So, What to look FOR – and What to Look OUT for…

Approximately 24 minutes:

      1. Are you sure you need more?  Questions to ask and options to consider within QuickBooks
      2. Is it time to implement a “third-party” program?
        • Defining needs
        • Goals and budget
        • Where to look
        • Research
        • Interactivity considerations
      3. Assigning responsibility and accountability
      4. Testing & implementation insights and warnings

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Optimal setups for running your QuickBooks accounting system

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[wc_accordion_section title=”QuickBooks Computer System Layouts (1200/Level 1)”]

What You May Not (But Need to) Know
About Your QuickBooks Installation

Approximately 26 minutes:

      1. Which version will you install?
      2. Making sure your current computer systems are up to the task
      3. Where will your software and company file “live”?
        Pros, cons, diagrams and discussion re:

        • Single computer environment
        • In-house server environment
        • Hosted (‘rented’) server environment
        • Offsite access to in-house computers
      4. What you should know about the EULA (End User Licensing Agreement)
      5. Registration and support plan info
      6. How release updates impact functionality
      7. Version updates, frequency, and ‘downgrading’ to lower versions

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[wc_accordion_section title=”Maintaining a Safe Home for Your QuickBooks Data Files (1205/Level 1)”]

Finding & Maintaining a Safe Home for Your QuickBooks Files

Approximately 43 minutes:

      1. Location and access to company data files
        • Keeping track of your ‘children’
        • Establishing a good location
        • Naming your files
        • Avoiding names that can corrupt
        • Tracking the path to existing files
        • Tracking file usage dates and related details
      2. What are all of those extra files?  And what do the file extensions mean?
      3. Precautions to take if your file is “away from home”
      4. Danger!  Don’t create “rogue files” – they can create costly disruption …
      5. What to check for, and what to do, if you find duplicate files
      6. Where your file should reside when it’s time to create ‘rebuilds’
      7. When (and when not) to create an Accountant’s Copy
      8. What you can (and cannot) do while an Accountant’s Copy exists.

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Customizing QuickBooks internal security & setting Preferences for your company

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[wc_accordion_section title=”Access to Your QuickBooks File: Controlling ‘Who Can Do What’ (1300/Level 1)”]

“Behind the Wheel” Access:
Controlling “Who Can Do What” in Your QuickBooks file

Approximately 16 minutes:

      1. Location and access to company data files
      2. Creating separate users
        • Admin
        • Other users
        • What to do with users who are no longer with the company
      3. Are passwords worth the bother?
        • Who do they protect?
        • PCI DSS password requirements
        • Who should set passwords?
        • Closing date passwords
      4. Establishing user access rights
        • Process for Pro or Premier
        • Process to establish the more specific Enterprise security settings

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[wc_accordion_section title=”Protect Your QuickBooks Data From Loss, Corruption and Theft (1305/Level 1)”]

Danger:  Disappearing Data
Protecting your QuickBooks Data from Loss, Corruption and Theft

Approximately 19 minutes:

      1. Magnetic attractions
      2. Can you use wireless connections with QuickBooks?
      3. Data file sizes and corruption
      4. Data loss observations
      5. Backups: where & how?
      6. Portables vs. backups
      7. Backups: when?
      8. Backups: who?

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[wc_accordion_section title=”Optimizing your QuickBooks Company File Preferences (1310/Level 1)”]

Behind the Scenes & Under the Hood:
Critical QuickBooks Background Settings –Company File Preferences

Approximately 94 minutes:

     Understanding, Deciding On, & Setting Company Preferences for:

      1. Accounting options
      2. Bills
      3. Checking accounts
      4. Desktop view
      5. Finance charges to clients
      6. General Preferences
      7. Integrated Applications
      8. Items & Inventory
      9. Jobs & Estimates
      10. Payments
      11. Payroll & Employees
      12. Reminders
      13. Reports & Graphs
      14. Sales & Customers
      15. Sales Tax
      16. Search
      17. Send Forms
      18. Service Connection
      19. Spelling
      20. 1099’s

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[wc_accordion_section title=”Customizing Your QuickBooks Personal File Preferences & Icon Bar (1315/Level 1)”]

Optimizing Your Personal Work Experience

Approximately 70 minutes:

      1. Introduction
      2. Setting Personal File Preferences
      3. Accounting Preferences
      4. Checking Preferences
      5. Desktop Preferences-4 useful settings
      6. General Preferences-13 Choices
      7. Reminders and ToDos-how they help
      8. Reports & graphs-time saving tips
      9. Sales and Customers-Invoicing for Time or Cost?
      10. Sales and Customers-Payment Toolbar
      11. Sending Forms-email choices
      12. Service Connection and WebConnect
      13. Spell checking and your personal dictionary
      14. Training the Icon Bar to be your personal assistant
      15. Modifying registers-colors and order
      16. Wrap Up

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Introduction & overview – How accounting systems, processes & reports work in successful businesses

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[wc_accordion_section title=”Accounting Crash Course I:
Information Flow & Reporting, Systems, Accounts & More… (1400/Level 1)”]

Accounting Crash Course I:
Information Flow & Reports, Chart of Accounts & More…

Approximately 94 minutes:

      1. Accounting information flow:
        • Tip re: Cost & Income data flow
        • Tip re: Terminology
      2. Overview:  QuickBooks Lists & Sub-systems
      3. Accounting time frames & reporting needs
        • Company information screen – important data
        • Where company life-to-date info is tracked
        • When company annual info is tracked
        • Fiscal and calendar years
        • Where do annual profits go?
        • Other time frames useful info:  YTD, quarterly, monthly, weekly, bi-weekly and daily
      4. Why we use accounts
      5. Account types & order in lists and reports
        • Balance Sheet accounts
        • Ownership dictates type of equity accounts
        • Profit & Loss (Income Statement) accounts
      6. Exhibit:  Standard chart of accounts
      7. The secret life of debits & credits
      8. “Accounting 101 in a Box” and reference sheet

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[wc_accordion_section title=”Accounting Crash Course II:
Income Measurement Methods, Special Accounts & More… (1405/Level 1)”]

Accounting Crash Course Part II:
Cash vs. Accrual Accounting, Tax vs. Books,
Income Adjustments (Intro to Concepts), Balance Sheet Cash & Accrual Accounts

Approximately 76 minutes:

      1. Cash vs. Accrual: It’s all about timing
        • Cash-basis accounting:  overview
        • Accrual-basis accounting:  overview
      2. Example:
        • Cash-basis results
        • Accrual-basis results
        • Pros & cons of cash vs. accrual
        • Reports & owner perceptions
        • Accrual-basis:  standard activities
      3. What about taxes?
      4. Important accrual-basis refinements that impact net income
      5. Balance sheet accounts
        • Assets:  treatments for cash and/or accrual
        • Liability accounts:  treatments for cash and/or accrual
      6. Decision tree:  Incoming funds – income or loans

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[wc_accordion_section title=”Intro to QuickBooks Sales, Purchasing, Payroll & Banking Cycles (1410/Level 1)”]

Critical Systems & Sub-systems in QuickBooks

Approximately 102 minutes:

      1. Understanding the sales cycle – what you can do with:
        • Estimates
        • Sales Orders
        • Invoices
        • Credit memos
        • Receiving payments
        • Deposits
        • Customer Statements
        • Sales Receipts
      2. Understanding the purchasing cycle – what you can do with:
        • Estimated costs
        • Purchase Orders
        • Item Receipts
        • Bills
        • Paying Bills
        • Checks
      3. Understanding the payroll cycle – (overview) what you can do with:
        • Time entry
        • Paying employees
        • Paying payroll liabilities
        • Payroll tax returns
      4. Understanding the banking cycle – what you can do with:
        • Deposits, writing, and printing checks
        • The check register
        • Credit cards
        • Reconciling balance sheet accounts
      5. Additional, alternative navigational methods

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Understanding QuickBooks forms & customizing them for your specific business

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[wc_accordion_section title=”Creating & Customizing Forms In QuickBooks (1415/Level 1)”]

Never Pay a Printer Again

Approximately 68 minutes:

      1. Which forms can be customized and printed from QuickBooks?
      2. WYSIWYG? No way…
      3. How (and where) to access templates for customization
      4. Creating the content
        • Copying existing forms
        • Basic customization
        • The ‘Additional Customization’ screen (+ impact of choices on tabs)
        • The ‘Layout Designer’ (15 options + Tips)

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Establishing a Chart of Accounts that yields essential, management-friendly financial reports

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[wc_accordion_section title=”Essential Financial Reports: What Are They & Who Needs Them? (1420/Level 1)”]

Reporting Essentials

Approximately 30 minutes:

      1. Coordinating information & reporting between preparers and users
      2. Survey & walkthrough of standard financial reports:
        • Summary vs. Detail
        • Balance Sheet
        • Accounts Receivable
        • Accounts Payable
        • Income Statement (interim)
        • Income Statement with Gross Profit $ and %’s
        • Detailed Estimate vs. Actual Job Cost Reports (Time & Materials & Fixed Price)
        • Detailed Transaction Reports
      3. Exhibit:  Sample financial reports
      4. Other financial reports that you may need

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[wc_accordion_section title=”Building Your Chart of Accounts (1430/Level 1)”]

Building a Rock-solid Chart of Accounts in QuickBooks

Approximately 102 minutes:

      1. The Chart of Accounts: Your foundation
      2. Activities that empower you to manage your Chart of Accounts:
        • Adding accounts
        • Placing accounts
        • Subtotaling account balances on reports
        • Moving accounts
        • Merging accounts
        • Deleting accounts
        • Inactivating and viewing accounts
        • Re-sorting accounts
        • Customizing your view
        • Printing your Chart of Accounts
      3. Walkthrough of a Sample Chart of Accounts (including insights on individual accounts)
      4. Exhibit:  Sample Chart of Accounts
      5. Bonus: Chapters 6-9 from Accounting with QuickBooks for Builders & Remodelers (46 pp.)

Go To Page


[wc_accordion_section title=”Remodeling Your QuickBooks Chart of Accounts (1440/Level 2)”]

What You Need to Know About Reworking
Your Accounting System & Fixing Historical Problems

Approximately 82 minutes:

      1. Preliminary, preparatory steps
      2. The Chart of Accounts re-work – part I:
        • Life-to-date reports
        • Understanding titles and checking content
        • Correcting account types
        • Editing accounts
        • Merging accounts
        • Inactivating accounts
        • Creating order
        • Establishing “header” accounts
        • Missing accounts?
        • Ordering accounts
        • Reviewing Balance Sheet and Profit & Loss report results
      3. Chart of Accounts re-work – part II
        • Numbering accounts
        • Changing account numbers
        • Correcting problem account balances (+ precautions!)
      4. Exhibit:  Sample Chart of Accounts


      • Handouts include a comprehensive sample Chart of Accounts designed for the construction industry (can also be used for other job-cost-related industries).
      • Diane recommends that you first attend the following “core concepts” workshops:
        • Analyze Your QuickBooks File in 35 Checkpoints (#1105/Level 1)
        • Building Your Chart of Accounts (#1430/Level 1)

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[wc_accordion_section title=”Creating Accurate Opening Balances (1500/Level 1)”]

Opening Balances:  Getting Started with the Right Numbers
Primary & Detailed Opening Balances

Approximately 20 min for Part I, 84 min for Part II (104 minutes total).

Part I:

      1. Opening balances prep checklist
      2. Before you start
        • Starting date and historical information needs
        • Detail from prior system
        • Temporary accounts
      3. What you’ll do:
        • Balance sheet opening entries
        • Profit & Loss opening entries
        • Checking results

Part II:

      1. Review of prep steps
      2. Primary balances:
        • In depth example:  Entry of primary Balance Sheet account balances
        • In depth example:  Entry of primary Profit & Loss account balances
      3. Detail entries and actions for Balance Sheet balances
        • Outstanding checks and deposits
        • Prior-period reconciliations for bank accounts
        • Accounts receivable detail and aging
        • Employee advances
        • Accounts payable detail and aging
        • Prior-period reconciliations for credit cards
      4. 1099 Year-to-date entries
      5. Job income detail entries
      6. Job cost detail entries
      7. Exhibit:  Primary balances entered before detail entry

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Designing your detailed job-costing elements in QuickBooks

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[wc_accordion_section title=”The Item List: Secret to QuickBooks Job Costing (1600/Level 1)”]

Items:  The REAL Secret Behind Detailed Job Costing in QuickBooks

Approximately 72 minutes:

      1. What owners tell us they want from job-costing
      2. What you don’t want to do and why
      3. The flexible Item
        • The nature of Items
        • Reports arising from Items
        • The rules of Items
        • 5 Most commonly used Items and application
        • General notes about Items
        • 5 Other types of available Items
      4. Item-based reporting and list-building decisions
      5. Establishing the individual Items that you’ll need
        • Review of a sample company’s Item List
        • Practical applications for list-building
        • Processes you’ll want to track
        • Decisions you’ll need to make
        • Ordering and grouping Items
      6. Re-working a scrambled-up  Item list
      7. Timesaving tips

[wc_accordion_section title=”Cleaning Up QuickBooks: Items, Payroll Items & Prior Tax Returns (1605/Level 2)”]

What You Need to Know About
Re-working Your Accounting System & Fixing Historical Problems (Part II)

Approximately 67 minutes:

      1. Common problems with the Item List
        • Items not being used
        • Lack of control over creation of Items
        • Wrong type of Item has been created
        • Problems with organization of Items
        • Financial errors resulting from Item setup
        • Warnings about changing Items
      2. Common problems with the Payroll Items List
      3. Are you synchronized?
        • Why you should bring your books into agreement with your external accountant
        • Step-by-step procedures to accomplish initial synchronization

[wc_accordion_section title=”Building, Organizing, & Managing Your Customer:Job List (1610/Level 1)”]

Who’s on First?  Maximizing What You Can Get
From Your QuickBooks Customer:Job List

Approximately 25 minutes:

      1. Formulating a naming structure for your Customer:Job list
      2. Deciding how to organize your list – basic or more complex?
      3. Creating consensus
      4. Sorting sequences
      5. Special coding for finished jobs
      6. Keeping the autofill feature in mind while establishing Customer:Job names
      7. Adding special-purpose customers and jobs – what you’ll gain
      8. Special jobs for developers
      9. Creating new customers and jobs
      10. Custom fields for Customers and Jobs

[wc_accordion_section title=”Advanced Techniques to Create Critical Job Analytics (1615/Level 2)”]

Cleaning Your Customer:Job List
+ Advanced Data Creation & Extraction
+ Tracking What You Do Best…

Approximately 74 minutes:

      1. Common problems with the Customer:Job List and what to do about them
        • Naming confusion – and why it occurs
        • Disorder in the list = unfriendly reports
        • Financial errors
        • Which jobs go with which company?
        • Who should be overseeing the Customer:Job list?
        • Customers vs. Jobs – when to use each
      2. “Special” customers & “special” jobs
      3. Easily create critical analytical info with Customer Types & Job Types
      4. The power of custom fields

[wc_accordion_section title=”Creating & Maintaining Vendor Records (1625/Level 1)”]

Who’s on Second?
Nifty things you can do with vendor records…

Approximately 43 minutes:

      1. Naming insights
      2. Features in the Vendor record that save time and make work easier
      3. Critical vendor legal documents
        • 1099 resource info
        • Insurance tracking
      4. Vendor Center features (you can also use this info in Customer & Employee Centers)
      5. Vendor Type list for construction-company use

[wc_accordion_section title=”Overview & Concepts: Time Tracking & Payroll (1630/Level 1)”]

Time Tracking & Payroll:  What You Should Know

Approximately 72 minutes:

      1. Illustration of payroll job cost elements & info flow – beginning to end
      2. Introduction to:
        • Payroll items
        • Employee list and records
        • Initial payroll start up elements
        • Time-tracking and timesheet entries
        • QuickBooks example:  how payroll costs appear on reports
        • QuickBooks example:  converting time into payroll
        • Creating paychecks
        • Getting data and money to (and from) employees
        • Getting the data and money to (and from) taxing and other entities
      3. Related in-depth topics to know
        • Variations on payroll with underlying challenges
        • Labor burden considerations
        • Fringe benefits
        • HR Requirements and record-keeping

[wc_accordion_section title=”Primary Background Supporting Lists (1635/Level 1)”]

“I’ve got a little list, I’ve got a little list”:
These background lists – Would definitely be missed!

Approximately 45 minutes:

     How to use these ‘background’ QuickBooks Lists to keep better
records + work more effectively & efficiently:

      1. Other Names List
      2. To Do List
      3. Inventory Site List
      4. Fixed Asset Item List
      5. Unit of Measure Set List
      6. Price Level List
      7. Billing Rate Level List
      8. Sales Tax Code List
      9. Payroll Items List
      10. Class List
      11. Workers’ Comp List
      12. Templates
      13. Memorized Transactions List
      14. Add/Edit Multiple List Entries
      15. Sales Rep List
      16. Customer Type List
      17. Vendor Type List
      18. Job Type List
      19. Terms List
      20. Customer Message List
      21. Payment Method List
      22. Ship Via List
      23. Vehicle List


[wc_accordion_section title=”Creating Custom Fields in QuickBooks (1640/Level 1)”]

More Info Than You Dreamed Was Possible:
Adding Info That Can Help You Track ‘Most Anything…

Approximately 46 minutes:

      1. Custom Fields for Customer:Jobs, Vendors, & Employees (C-V-E)
        • General Tips
        • How to define a field
        • Features & limits of custom C-V-E  fields in Pro & Premier
        • Features & limits of custom C-V-E  fields in Enterprise
        • Creative ways to use custom fields
        • How to use & maximize custom fields
        • Diagram:  How custom fields flow through to forms & reports
        • What if you want to re-name or remove existing custom fields?
      2. Custom Fields for Items:
        • General Tips
        • Features & limits of custom Item fields in Pro & Premier
        • Features & limits of custom Item fields in Enterprise
      3. Other cool info you can use:
        • Links to Maps  and Directions
        • Email directly from C-V record screens
        • Create Customer:Job cost reports directly from the C:J screen
        • How to make the most of the Notes feature

[wc_accordion_section title=”Importing Information into your QuickBooks file (1650/Level 1)”]

Are You an “Importer”?
Tips & Tricks for Importing Info Into Your QuickBooks File

Approximately 41 minutes:

      1. Exporting & importing memorized QuickBooks reports
      2. Exporting & importing custom QuickBooks templates (forms)
      3. Exporting & cleaning up QuickBooks Lists
      4. Importing QuickBooks Lists (+ important precautions you need to take!)
      5. Adding Lists from other sources
      6. Appendix:  Data references for different types of Lists


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Easier, Faster, Better – Achieving greater efficiency & effectiveness while working in QuickBooks

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[wc_accordion_section title=”QuickBooks Tips, Hints, Insights, and Techniques (2000/Level 1)”]

Smarter, Better, Faster in QuickBooks:
A Bushel-basket-full of Tips, Hints, Insights, and Techniques…

Approximately 109 minutes:

      1. Faster company startups
      2. Open a second company file
      3. Monitoring file sizes
      4. ‘Protecting’ accounting time
      5. Home screen navigation
      6. Menu navigation
      7. Icon bar assistance
      8. Pop-ups – how they can help or hinder
      9. Exploring
      10. Modifying the size of your QuickBooks fonts on your screen
      11. Using the Open Windows List
      12. One vs Multiple windows?
      13. Window layouts
      14. Customer & Vendor transactions and history panes
      15. Column widths in transactions
      16. Customizing columns in Lists
      17. Sorting columns
      18. Using color in QuickBooks to avoid errors
      19. Dropdowns and auto-matching
      20. ‘Clipped text’ dropdowns
      21. Using unique names
      22. The auto-recall feature
      23. Printing screens
      24. View of Lists vs. Sorting Lists
      25. The problem with your mouse
      26. Keyboard shortcuts
      27. Moving through registers, lists and reports a quickly as possible
      28. Quickly finding elements in lists
      29. Faster ways to enter transactions
      30. Finding transactions – now
      31. Simple vs. Advanced ‘Find’ feature
      32. Appendix:  Comprehensive QuickBooks Shortcut Lists (2)
      33. Appendix:  Comprehensive Windows Shortcut List

[wc_accordion_section title=”QuickBooks “Extras”: Features Advanced Users Should Know About (2010/Level 2)”]

Hidden Features:  Often-overlooked QuickBooks “Extras”
That Advanced Users Can Add to Their Toolkit…

Approximately 71 minutes:

      1. Using the new Search feature
      2. Creating your own, personalized menu
      3. Introduction to the future:  Forecast, Cash Flow Projector, Business Plan Tool
      4. Using QuickBooks to help ensure that you don’t miss critical dates & deadlines
      5. Creating mailing labels
      6. Creating letters:  Coordinating QuickBooks with MS Word
      7. Placing part of your accounting on ‘auto-pilot’

[wc_accordion_section title=”Running an Effective & Efficient Back Office (2020/Level 1)”]

Keeping the Back Office Humming Along:
Tips for an Efficient & Effective Work Environment (or)
“So much to do, so little time…”

Approximately 47 minutes:

     E4= Efficient, Effective Entry Environment

      1. No pain = BIG gain
        • What can go wrong with the most expensive “machine” in your office?
        • “If mama ain’t happy…” (protecting staff and the company’s investment)
        • 8 Environmental factors that can dramatically undermine efficiency
        • Are you guilty of perpetuating false economies?
      2. What YOU can do to take control
        • (At least) 25 cheap tricks to make your work station more comfortable and efficient
      3. Basic computer & software tools:  insights and recommendations
        • Diane’s approach to computers:  “Outstanding, long-lasting technology at less-than optimal prices”
        • Printers
        • Scanners and copiers
        • Keyboards
        • Mice
        • USB hubs
        • ‘Can’t-live-without’ software
        • More efficiency-oriented software
      4. Office organization that supports office staff
        • Workstation location
        • Duties and interruptions
        • Clutter
        • Filing & storage


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Using Estimates & Purchase Orders to manage and increase your bottom line…

Controlling Results with Estimates & Change Orders (2100/Level 2)

“It has to make money on paper first”:
The Power of Estimates & Change Orders…

Approximately 105 minutes:

      1. The power of Estimates:
        • 7 really good reasons to use Estimates
        • How to create Estimate reports in QuickBooks
        • Opinion:  The ‘Top 3’ Estimate reports
      2. 17 Features & limitations of Estimates & Estimate-based reports
      3. Examples & diagrams:
        • How (and why) you should modify the existing QuickBooks Estimate template
        • What the column titles on the Estimate REALLY mean
        • How info flows from your QuickBooks Estimate into your Estimate vs. Actual Detail reports:
          √  Traditional Time & Materials jobs
          √  Cost Plus jobs
          √  Fixed Price jobs (1 document approach)
          √  Fixed Price jobs (2 document approach)
      4. Should you incorporate external estimating software?
        • Are you already using other 3rd-party software, Access or Excel?  If so…
        • How to determine what level of detail you need (vs. what is provided)
        • 3rd-party software integration with QuickBooks or Enterprise (precautions & insights)
        • Is 3rd-party integration worthwhile for YOU?
      5. Who should be creating Estimates in QuickBooks?
        • Info needed to complete a realistic, achievable Estimate
        • Why companies often DON’T enter Estimates into QuickBooks…
        • Typical problems with Estimates – what to avoid!
        • Deciding exactly when Estimates should be entered into QuickBooks
      6. Other advanced techniques for QuickBooks Estimates and Quotes:
        • Memorized Estimates – how to save time & get more accurate
        • When multiple Estimates for a single job can be useful
        • More control over what your customer sees – Creating & using Item Groups…..
      7. The power of Change Orders:
        • How mid-stream changes impact your cost and profit margin
        • How a Change Order system can help prevent profit leaks
        • Change Order systems:  How employees help (or hurt) profitability
        • Tracking Change Orders in QuickBooks:  An opportunity for enhanced margins?
        • Structuring your initial contract for Change Orders
        • Common pricing scenarios for Change Orders
        • Creating faster, easier collections on Change Orders
        • Examples of how to add Change Orders in QuickBooks
      8. Exhibits:  Sample Job Cost reports

Job Allowances: Estimates, Tracking, Reporting & Billing (2110/Level 2)

Job Allowances:  When Your Customer’s Choices
Become Your Bookkeeping & Reporting Responsibility

Approximately 44 minutes:

      1. Job Allowances: What are they – and why are they used?
        • Allowances:  empowering the customer to make their own choices
        • Examples of allowances
        • 3 primary reasons that builders utilize allowances
      2. Accounting considerations regarding job allowances
        • Vendor-builder-customer contract arrangements (examples)
        • The sensitive nature of allowances
        • Complexities of allowances create more accounting and reporting work
      3. Special items and jobs for job allowances?
        • Items you’ll need to add
        • Separate job for allowances?
      4. Examples:
        • Creating an Estimate using allowances
        • Converting the Estimate into a Purchase Order
        • Tracking, recognizing, and invoicing for over and under-use of allowances
        • Reporting results

Controlling Costs with Purchase Orders (2140/Level 2)

Speed, Accuracy & Control with QuickBooks Purchase Orders

Approximately 83 minutes:

      1. 11 Reasons why *SMBs DON’T use QuickBooks Purchase Orders
        …..(*Small and medium businesses)
      2. How Purchase Orders can make a BIG difference in your business:
        • PM3
        • 5 ways to create cost savings & value adds
        • 15 ways sellers and buyers can clarify transactions
        • Avoiding big problems
        • Defining the purchasing process
        • 6 ways that things can go wrong
        • Using Purchase Orders to establish ‘what happens’ if they do?
        • Developing your (legal) terms and conditions
        • Reducing paperwork associated with Purchase Orders
        • Reference article
      3. Achieving Speed, Accuracy & Control with QuickBooks Purchase Orders
        • Speed
          √  How to create Purchase Order “take offs” from an Estimate
          √  Example:  Creating a Purchase Order based on an Estimate
          √  How to automatically convert Purchase Orders into Bills
        • Accuracy
          √  3 ways that PO’s increase accuracy (& save even more time)
          …..when you enter Bills
        • Control – when the Bill doesn’t agree with the Purchase Order…
          √  Internal issues
          √  Vendor issues
          √  Responsibility for resolving problems
      4. QuickBooks techniques to handle special situations
        • Changes in quantity delivered
        • Multiple Bills from a single vendor –2 options to:
          √  Track remaining balances
          √  Eliminate overpayments
          √  Discover unrecorded Change Orders
        • How to duplicate Purchase Orders
        • Creating Purchase Orders for recurring jobs
          ..(step-by-step instructions for automating a large portion of the entry process)
      5. QuickBooks Purchase Order reports – useful applications
      6. Can you use Purchase Orders to accelerate cash flow?  Here’s how…
      7. Just getting started with Purchase Orders?  (“Real-life” insights.)
      8. Expect these 7 positive results when you begin to use PO’s…

Entering and controlling company and job costs…

Entering, Printing, & Controlling Checks (2300/Level 1)

“You can write your own check here”
Entering, Printing, and Controlling Checks

Approximately 90 minutes:

      1. Bills vs. Checks?
        • When it’s better to ‘Enter Bills’
        • When it’s better to ‘Write Checks’
        • Consistency
      2. Entering Checks – the top portion:
        • Company Preferences
        • 7 critical fields (options and insights)
      3. Completing the bottom portion (applies to Checks, Bills, & Credit card entries):
        • Job costing choices
        • Not a job cost
        • Splitting costs between jobs and between tabs
      4. Other actions from the ‘Write Checks’ screen:
        • From the top of the screen
        • From the bottom of the screen
      5. Using the ‘Banking/Transfer Funds’ feature:
        • When it’s helpful
        • Precautions
      6. Printing Checks and Bill Payments:
        • Printer setup choices
        • Shared printers and coordination
        • Printing multiple checks
        • Printing individual checks
      7. Buying & ordering checks (choices you’ll need to make & ideas to consider):
        • Check styles
        • Signatures (single vs. double – when to use each)
        • Numbering
        • Color ideas
        • Security features (+ some fun reading references!)
        • Envelopes
        • Deposit books & stamps
      8. Support, signature, and filing:
        • Printing, preparing, and presenting checks for signature
        • How the signing, documentation, and mailing process should work
        • Filing your support and check vouchers:
          √ Filing recommendations
          √ Prior-year files
      9. Safeguarding funds:
        • Controlling your blank check stock
        • The owner’s checkbook
        • Pre-signed blank checks
        • Reviewing for missing or duplicate checks
      10. Typical problem areas and solutions

Entering Bills and Vendor Credits (2305/Level 1)

Entering Bills & Vendor Credits:
“Just the basics, m’aam.”  (And there are quite a few!)

Approximately 65 minutes:

      1. Before starting this workshop you’ll likely want to take
        Entering, Printing & Controlling Checks (2300/Level 1) as it contains:

        • Best practices re: when to enter Bills vs. when to use Checks
        • Entering info into the bottom portion Bills, Checks & Credit Cards
        • Detailed insights regarding checks (styles, ordering, printing, safeguarding,
          check vouchers, signing & mailing, filing check support, etc.)
        • None of these topics covered in this workshop…
      2. Terminology list and brief explanations:
        • Bills vs. Invoices
        • Bill Credits
        • Item Receipts
        • Retainage payable
        • Bill Payments
        • “Paid” vs. “Unpaid” Bills
        • Accrued expenses
      3. Entering bills-the top portion:
        • 11 critical fields (options & insights)
      4. Additional considerations that apply to Bill entries:
        • Discounts
        • Retainage Payable – the easy way
        • When Bills are more than the Purchase Order
          [see Controlling Costs with Purchase Orders (2140/Level 2)]
      5. How to enter Vendor Credits
      6. How to enter prepayments to vendors
      7. What you should do after bills and credits have been entered into QuickBooks

Processing Bill Payments (2310/Level 1)

Processing Bill Payments in QuickBooks:
More to it than it appears…

Approximately 44 minutes:

      1. Understanding the various QuickBooks accounts payable reports,
        how they differ, and preparing to pay the Bills:

        • Accounts Payable Aging Summary
        • Accounts Payable Aging QuickZoom
        • Unpaid Bills Detail
        • Vendor Balance Detail
        • The “history” of a Bill – tracking linked payments and credits
        • Displaying the status of a Bill in transaction detail reports
      2. Paying the Bills:  15 critical elements to monitor
      3. How to most effectively apply Vendor Credits and Vendor Discounts
      4. Printing Bill Payment checks
        • Normal Bill Payments – covered in
          Entering, Printing & Controlling Checks (2300/Level1)
        • When you want to print separate checks to a single Vendor…
        • Online Bill Payments
        • What to do if there are too many line items to fit on a single voucher…

Managing Bills in QuickBooks (2315/Level 2)

Keeping an Eye on the Bills:
Best Practices for Bills Management

Approximately 48 minutes:

      1. Number sequencing and controlling blank checks
      2. Check signing and documentation logs
      3. Bill Payment checks & related controls
      4. Reviewing cleared checks and other charges
      5. Reconciling to vendor records and researching discrepancies
      6. Trouble-shooting the Accounts Payable Aging Summary
      7. Payment stubs – an example
      8. Incoming refund checks (examples for both job and non-job related)
      9. When you encounter “Lender-to-vendor” payments
      10. Filing suggestions

77 Tips & Techniques To Improve Your Cash Flow (2318/Level 2)

77 Cash-flow Enhancement Techniques:
Your Checklist to Success

Approximately 16 minutes:

      1. Pricing of products & services (Techniques 1 – 6)
      2. Speed up cash flow via customer invoicing & collections  (Techniques 7 – 31)
      3. Managing payables & controlling costs (Techniques 32 – 61)
      4. Accessing alternative sources of cash (Techniques 62 – 70)
      5. Enhanced planning (Techniques 70 – 77)

Big Ticket Purchases & Depreciation (2325/Level 1)

Big Ticket Purchases & Depreciation:
Unique & Complex Transactions

Approximately 57 minutes:

      1. What are Fixed Assets and how do you recognize them?
        • Typical cost and lifetime
        • How fixed asset purchases impact your Balance Sheet and Profit & Loss reports
        • Examples of fixed assets
        • What kinds of acquisitions are reflected in “Other Assets”?
        • Tax laws related to fixed assets and “other assets”
        • The most common question when it comes to big ticket purchases…
      2. How to enter a straight-out purchase of a fixed (or ‘other’) asset
        • Creating a Fixed Asset Item
        • What to do when there are multiple purchases for a single asset
        • Why use Fixed Asset Items?
        • Possible drawbacks to using Fixed Asset Items
        • Alternative approaches
        • Other notes about Fixed Asset Items
      3. How to enter a Fixed Asset purchased via down payment and loan
        • Example – vehicle purchase
        • How to enter down-payments
        • How to enter current costs and loans payable
        • Getting the right paperwork – what to ask for
        • What you – or your accountant – needs in order to create an amortization schedule
      4. Making entries for trade-ins
      5. Selling or disposing of an existing Fixed Asset
      6. Why it’s important to keep Fixed Asset records current and accurate
      7. Acquiring land or other property for re-sale
        • Similarities to – and differences from – fixed asset purchases
        • What you need to have on hand in order to make the right entry
        • Example of entry for a land or property purchased for re-sale
      8. Depreciation and amortization concepts
        • How does fixed asset cost get recognized?
        • The difference between depreciation cost and accumulated depreciation
        •  Illustration of straight line depreciation and accumulated depreciation
        • How the IRS impacts what you can take as depreciation cost each year
        • When should depreciation entries be made?
        • Note:  Supplementary info on depreciation entries included in
          Finalizing the Year, What Your Tax Preparer Needs, and Coordinating Results (4020/Level 2)

More Than One Company? Unique & Complex Transactions (2330/Level 1)

More than One Company?
Unique & Complex Transactions (or “Working inside the Maze”)

Approximately 18 minutes:

      1. What forms can inter-company interactions take?
        Examples of the “Top 10 crazy-makers”…
      2. What should be happening:
        The “12 Commandments” for inter-company transactions
      3. 7 Common (harrowing!) consequences that can happen when you
        commingle company activities
      4. Recommendations for owners & accountants or bookkeepers…

Accounting for the Owners’ Personal Expenditures and Contributions (2335/Level 1)

“Cookie Jar Accounting”:  Understanding & Accounting for
the Owner’s Personal Expenditures, Contributions, or Loan Activity

Approximately 43 minutes:

      1. The owner is an “honored guest”
        • How the owner is separate from the business
        • Segregating the owner’s income and cost from the business
        • The primary challenge when viewing the owner’s transactions
        • You do have some choices…
        • Various tax implications when it comes to owner’s transactions
      2. Contributions from the owner may come from:
        • 8 examples and how to enter each
      3. Outgoing expenditures to (or for) the owner may show up as:
        • 10 examples and how to enter each
      4. Cautionary notes – don’t forget these extra insights!

Credit Card Transactions: The Mini-Accounts Payable System (2340/Level 1)

Approximately 36 minutes (21 min for Part I and 15 min for Part II):

Part I
QuickBooks Credit Card Transactions:
Introducing the Mini-Accounts Payable system
      1. What’s the QuickBooks credit card feature all about?
      2. Do you pay off your credit card every month?
        • Why the QuickBooks credit card feature is still a better solution
        • And if you don’t pay it off each month the credit card feature is a real winner!
      3. Why the credit card feature is superior to the Accounts Payable method
        for credit card charges
      4. Setting up credit card accounts:
        • Numbering
        • Naming
        • Sub-accounts
      5. How to make credit card entries
        • 7 elements to watch in the top portion of the entry screen
        • For how to make entries in the bottom portion of the entry screen, see
          Entering, Printing & Controlling Checks (2300/Level 1)
      6. Reconciling
        • To learn more about reconciling credit cards, see
          Trouble-shooting & Reconciling Bank Accounts [etc.] (4000/Level 2)
      7. Online services – overview of the process
Part II
The Creative Credit Card:  Insider Techniques for Special Liabilities
      1. Review of what the QuickBooks credit card feature is designed to do
      2. Using the credit card feature to track and reconcile special liabilities
        • Business expenses due to owners
        • Business expenses due to employees
        • Business expenses due to petty cash
        • Individual vendors extending credit lines

Inventory Overview: Intro to Inventory Concepts (2350/Level 1)

Inventory Overview:  What Everyone Should Know

Approximately 35 minutes:

      1. QuickBooks & Enterprise inventory functions:
        • If your Inventory needs are complex…
        • How QB tracks inventory costs
        • Important rules related to QuickBooks inventory
      2. How to create Inventory Items:
        • Basic inventory set up:  16 fields and entry decisions
        • Assembly Items vs. Group Items – how they differ
      3. Examples of inventory-related entries:
        • Cost flow & how “behind the scenes” entries work
          when inventory is sold
        • The simplest scenario:  a “buy/sell’ entry
        • Special handling required:
          √ When you use inventory on a fixed price job
          √ When you provide inventory at no charge
      4. Other related topics:
        • Establishing inventory in a new QuickBooks or Enterprise file
        • Maintaining proper valuation for your inventory
          √ Changes in quantity
          √ Changes in value
        • What are your options if you need to track inventory by location?  E.g.:
          √ Different warehouses?
          √ Different trucks?
          √ Consignment inventory?

Computing & Assigning Equipment Costs To Jobs (2355/Level 2)

Assigning Equipment Costs to Jobs:
When Is It a Good Idea?  & How to Make it Happen

Approximately 65 minutes:

      1. Decisions to make regarding assigning equipment costs to jobs:
        • What kinds of equipment should be assigned to jobs?
        • 4 potential ways to assign equipment costs to jobs
        • Initial and allocated assignments of equipment cost
      2. Creating your accounting system tools:
        • ‘Production’ vs. ‘Non-production’ costs
        • Special accounts you’ll need in your Chart of Accounts
        • Items that you’ll need in your Item List
        • Unique jobs to track equipment costs
      3. Determining how much cost to assign
        • Rentals (easy!)
        • Equipment you own and info you’ll need
        • How to compute a fair cost
        • Bonus spreadsheet:  Equipment Usage Cost CalculatorTM (Excel)
      4. How to enter equipment usage time and post cost entries to jobs
      5. Easy ways to Invoice for equipment usage
      6. Bonus handout:  Caterpillar Performance Handbook

Entering, controlling, and adjusting income…

Bank Deposits, Draws & Loans (2505/Level 1)

Basic Deposits & Bank Draws and Loans:
Getting Incoming Funds Into the Right Places

Approximately 17 minutes:

      1. 10 Things to know about the Make Deposits screen
      2. When should you not go directly to the Make Deposits screen?  3 scenarios…
      3. 8 examples of when you should go directly to the Make Deposits screen…
      4. Bank draws:
        • Are they income earned or loan increases?
        • What to do when loan increases don’t equal the amount received…
        • Has a lender paid a vendor on your behalf?
        • Matching bank loan statements to your books
          Note:  More info on matching bank draws to bank statements in:  How to Check
          the Accuracy of Your Accounts Payable & Credit Cards (4005/Level 2)

Invoicing Basics: Fixed Price, Progress Invoicing, Time & Cost,
Customer Deposits, Retainage, Change Orders (2520/Level 1)

Invoicing Basics:
Customer Deposits, Retainage, Fixed Price, Progress,
Time & Cost, Change Orders & Allowances

Approximately 76 minutes:

      1. 7 Reasons to Create Invoices
      2. Using the right date on your Invoices…
      3. Type of job dictates type of Invoice (3 examples)
      4. 3 different techniques you can use to track & report on
        customer deposits (choose one and stick with it!)
      5. Understanding and invoicing for Retainage Receivable
        (future and current receivables).
      6. Preparing Invoices – Includes illustrations for:
        • Fixed price contracts
        • Progress billing arrangements
        • Time & Cost jobs
        • Cost Plus jobs (variation on Time & Cost)
      7. Don’t forget to Invoice for customers’ “adjustments”:
        • Change Orders – more extensive info available in
          Controlling Results with Estimates & Change Orders (2100/Level 1)
        • Allowances – more extensive info available in
          Job Allowances: Estimates, Tracking, Reporting & Billing (2110/Level 2)

Advanced Invoicing: Special & Complex Invoicing Scenarios (2525/Level 2)

Advanced Invoicing:
Special & Complex Invoicing Scenarios

Approximately 52 minutes:

      1. Info that you need to know about each job before you Invoice
      2. Content and layout options
        • Single line Items
        • Multi-line Items
        • Headers
        • Subtotals
        • Discounts
        • Using Groups
        • Adding Time and Costs
        • ‘Billable’ status levels
        • Positioning Time/Costs on the Invoice
        • Placing time and costs from several jobs on one Invoice
      3. Should you create an Invoice from an Estimate or Sales Order?
        • When it’s a good idea
        • How to do it

Accepting payments, crediting customers and processing refunds (2530/Level 1)

Receiving Payments, Crediting Customers, & Processing Refunds

Approximately 19 minutes:

      1. Receiving funds, matching & linking to Invoices
        • What if there’s no Invoice?
        • Exact steps to follow for accurate matching
        • What to do with overpayments or underpayments
        • Applying credits or discounts
      2. Understanding “Undeposited funds”:
        • Getting your dates right
        • Accumulating payments for deposit
        • Making your books match the bank’s books
        • Choices to make inside the 2 deposit screens
        • Grouping different kinds of payments
        • What to do if your credit card company deducts fees
          from payments you receive
      3. Customer credits and refunds
        • How to enter Customer Credits that reduce income
        • How to enter a refund to a Customer
        • How to enter bad debt write offs

Accounting For Job Closings (2535/Level 2)

Finalizing the Job, Getting the Records Straight,
Collecting What You’re Owed, and Clean, Clear,
Complete Entries & Reports for Spec Home Sales…

Approximately 50 minutes:

      1. Job’s end:  Your primary goals should be…
      2. Getting ready for the end (avoiding last minute stress
        & collecting the right amounts):

        • Reports to double-check
        • Dates to track
        • Current and future Bills
        • Allowances and Change Orders
        • Collections in process
        • Special reports required
      3. After the closing:  what you’ll need
        • Specific Items you’ll need to establish
        • Paperwork and underlying info
      4. The HUD statement
        • 9 critical elements to identify on the HUD statement
        • Getting the answers you need
        • Sample HUD statement walkthrough and step-by-step notes
      5. Making the entries for spec sales (details, details!)
        • The 2 different transactions you’ll need to complete
        • Exactly which elements of the HUD statement to enter on each transaction
        • How to enter additional closing costs
        • How to account for customer deposits that clear at closing
        • How to pay off loans and additional interest costs
        • How to deal with tax assessments
        • How to account for seller concessions
        • How to record cash received or paid at closing
      6. What you need to double-check after you’ve made your entries
        • Critical account balances
        • Critical report balances
        • What to do if balances aren’t correct
      7. Final thoughts – potential variations in closing scenarios

Intro to Accounting for Long-Term Contracts, Spec Homes, & Lots (2600/Level 2)

Timing is Everything – Part I:  How to Recognize Income for
Long-term Contracts, Spec Homes & Lots (aka:  Time & Money, Money & Time)

Approximately 67 minutes:

      1. Tax impacts:  Important information you need to know!
      2. Background info:
        • Different kinds of jobs require different timing of income
        • The “matching concept”
        • Exactly what types of construction activities does your
          company undertake?  Types of jobs have a major impact on:
          √ Accounts
          √ Items
          √ Estimates & Invoices
          √ Management reporting
          √ Income and cost reporting for taxes
          √ How jobs are organized, named, and grouped
        • Illustration:  Different types of jobs & accounting implications
      3. What to look for in the contract
      4. Who owns the property?  And why it’s a primary factor:
        • When the property is owned by the builder
        • When the property is NOT owned by the builder
      5. Adjustments to income:
        • Percentage of Completion adjustments overview
        • Percentage of Completion illustrations:  ”Before & After Adjustments”
        • Work in Process & Completed Contracts overview
        • Where should you initially post cost?
        • Traditional accounting approach
        • 5 Problems resulting from the traditional approach
        • A proven alternative technique
        • How to implement the alternative technique
        • 13 Benefits you’ll achieve by using the alternative technique
      6. Decision tree:
        Job Cost Entries & Adjustments for Various Types of Construction Jobs

This is Part I of the “construction income adjustments” series of workshops.
Please see the following workshops for Parts II & III to access additional detailed accounting procedures:

      • Adjusting income and cost for spec homes, lots, completed contract and other jobs (2610/Level 2)
      • Adjusting income and cost for long-term contracts using Percentage of Completion entries (2620/Level 2)

Adjusting income and cost for spec homes, lots, completed contract and other jobs (2610/Level 2)

Timing is Everything – Part II:
Adjusting Income & Cost for Spec Homes, Lots,
Completed Contract, Inter-Company & Owners’ Jobs

Approximately 70 minutes:

      1. Recap of major points from Part 1.
      2. Cheat sheet:  Entries required for different types of jobs (except POC)
      3. Accounts you may need to create for income and cost adjustments
      4. Sample profitability reports before income and cost adjustments
      5. 5 Steps to getting started
      6. Making entries:
        • Permanent entries vs. Temporary entries
        • Personal, internal, or inter-company jobs
        • Spec homes and lots
        • Long-term jobs
      7. When is a job closed?
      8. Sample profitability reports after adjustments (can you find the mistake?)

This is Part II of the “construction income adjustments” series of workshops.
Please see the following workshops for Parts I & III to access additional detailed accounting concepts & procedures:

      • Intro to Accounting for Long-Term Contracts, Spec Homes, & Lots (2600/Level 2)
      • Adjusting income and cost for long-term contracts using Percentage of Completion entries (2620/Level 2)

Adjusting income and cost for long-term contracts using Percentage of Completion entries (2620/Level 2) 

Timing is Everything – Part III:
How to Recognize Income for Percentage of Completion (POC) Contracts

Approximately 61 minutes:

      1. Recap of major points from Parts I & II
      2. Why measurement is critical to success
      3. The problem with ‘regular’ accounting and in-process contracts
      4. Percentage of completion adjustments are required for…
      5. Additional benefits of percentage of completion adjustments
      6. Percentage of completion calculation and entry process:
        • You’ll need these accounts
        • 6 Steps to prepare for your monthly POC entries
        • 12 Steps to compute and post your monthly POC entries
        • Examples
        • Final cheat sheet:  Entries required for different types of jobs
      7. Top 10 common questions and responses
      8. Cautionary notes and info for your tax preparer

This is Part III of the “construction income adjustments” series of workshops.
Please see the following workshops for Parts I & II to access additional detailed accounting concepts & procedures:

      • Intro to Accounting for Long-Term Contracts, Spec Homes, & Lots (2600/Level 2)
      • Adjusting income and cost for spec homes, lots, completed contract and other jobs (2610/Level 2)

Preparing & delivering standard & job-cost reports to management…

Reporting Fundamentals (3000/Level 1)

Creating the “Deliverables”:
Reporting Fundamentals & Basic Customization

Approximately 41 minutes:

      1. Summary reports vs. Detail reports:
        • Examples
        • What displays on each type of report
      2. Pre-built reports:
        • Reference Sheet:  Full list of pre-built reports
        • Consider these industry-based reports…
        • Accessing pre-built reports
        • List reports vs. printing a List
        • Quick reports
        • Find reports
      3. Customizing pre-built reports:  13 ways to get what you want
      4. Printing your reports:  9 options to consider before you hit “Print”

This is the introductory reporting workshop.  You may also want to take a look at:
     Advanced Reporting Techniques (3010/Level 2)

Advanced Reporting Techniques (3010/Level 2)

Advanced Reporting Techniques:
When Management Wants “More” or “Different” or “Better…”

Approximately 79 minutes:

      1. The Company Snapshot:
        • Management views
        • Company, Payments, Customers tabs
        • Customizing your view
        • Printing
      2. Exporting to Excel
        • Basic Options
        • Advanced Options
        • Tips
        • What you get
        • Applications – 6 creative ways to use Excel exports
      3. Creating Custom reports
        • Custom Summary reports – choices, possibilities, and limitations
        • Custom Transaction Detail reports
      4. ‘Detective’ reports – 8 ways to track down the info you need
      5. Memorized reports:
        • 6 ways memorized reports can help you save time & energy
        • Settings:  5 techniques for creating better memorized reports
        • Naming reports:  3 naming tips
        • Memorized report groups
          √ Dividing and grouping memorized reports
          √ Ordering & numbering
          √ Processing multiple reports
          √ The “Favorites” variation
        • The cons:  What to watch out for with memorized reports
      6. Specialty reports, e.g.:
        • Worker’s Comp (easy audits & potential savings on premiums)
        • 3rd-party add-ins
          √ Certified Payroll
          √ AIA Billing
          √ Wage Manager Solutions
          √ Crew Overtime Entry Solution
        • Union reports
        • Other, more extensive reporting options…
      7. Discussion:  Extra reporting features in Enterprise Solutions

This is the advanced reporting workshop.  You may also want to take a look at:
Reporting Fundamentals (3000/Level 1)

Accuracy counts – Checking, balancing, fixing & finalizing your work…

Trouble-shooting & Reconciling Bank Accounts (& Other Assets) with QuickBooks (4000/Level 2)

Advanced Reporting Techniques:
When Management Wants “More” or “Different” or “Better…”

Approximately 79 minutes:

      1. The Company Snapshot:
        • Management views
        • Company, Payments, Customers tabs
        • Customizing your view
        • Printing
      2. Exporting to Excel
        • Basic Options
        • Advanced Options
        • Tips
        • What you get
        • Applications – 6 creative ways to use Excel exports
      3. Creating Custom reports
        • Custom Summary reports – choices, possibilities, and limitations
        • Custom Transaction Detail reports
      4. ‘Detective’ reports – 8 ways to track down the info you need
      5. Memorized reports:
        • 6 ways memorized reports can help you save time & energy
        • Settings:  5 techniques for creating better memorized reports
        • Naming reports:  3 naming tips
        • Memorized report groups
          √ Dividing and grouping memorized reports
          √ Ordering & numbering
          √ Processing multiple reports
          √ The “Favorites” variation
        • The cons:  What to watch out for with memorized reports
      6. Specialty reports, e.g.:
        • Worker’s Comp (easy audits & potential savings on premiums)
        • 3rd-party add-ins
          √ Certified Payroll
          √ AIA Billing
          √ Wage Manager Solutions
          √ Crew Overtime Entry Solution
        • Union reports
        • Other, more extensive reporting options…
      7. Discussion:  Extra reporting features in Enterprise Solutions

This is the advanced reporting workshop.  You may also want to take a look at:
Reporting Fundamentals (3000/Level 1)

How To Check The Accuracy Of Your Accounts Payable & Credit Cards (4005/Level 2)

How Much Do We REALLY Owe?  How to Double-check
Vendors, Banks, & Other Liabilities for Accuracy…
+ Claim All of Your Related Deductions

Approximately 80 minutes:

      1. What we want to be able to prove
      2. Accounts payable:
        • How to review Accounts Payable reports
        • Checking against vendor statements
        • Trouble-shooting tips (lots!)
        • 2 Primary things to watch out for
        • What if actually owe less than what shows in Accounts Payable?
        • Should certain payables be posted to accounts other than A/P?
        • Fixing issues related to outstanding credits
      3. Credit cards & retail financing:
        • Reconciling credit cards + 4 things to keep an eye on
        • Decisions to make when you’ve completed a credit card reconciliation
      4. Banks & other lending institutions
        • Getting the documents and information you’ll need
        • Learning how to read the info you receive
        • Reconciling the loan account
      5. Loans vs. Leases
        • How loans and leases differ
        • Different types of leases
        • Determining your interest rate on a lease or a loan
      6. Loans due to individuals:
        • Land contracts
        • Owners’ home equity loans

This is one of two reconciliation workshops.  You may also want to take a look at:
Trouble-shooting & Reconciling Bank Accounts (& Other Assets) with QuickBooks (4000/Level 2) 
If you have a number of bank loans, you may also wish to review:
Bank Deposits, Draws & Loans (2505/Level 1)

How To Check, Fix, And Finalize Your Job Cost Assignments (4010/Level 2)

Are Your Job Costs Accurate?
How To Check, Fix, And Finalize Your Job Cost Assignments

Approximately 65 minutes:

      1. Account-based reports for jobs:
        • To begin your review (steps to follow)
        • 4 Common problems with income (+ ‘how to fix them’)
        • 6 Common problems with COGS (+ ‘how to fix them’)
        • The most common problem with Expense accounts (+ ‘how to fix it’)
        • Final check steps for account-based job-cost reports…
      2. Item-based reports:
        • The 4 most common Item-based problems (+ ‘how to fix them’)

Month-End Closing Process: Accurate Useful Reports, On Time, Each and Every Month (4015/Level 2)

Month-End Closing Process:
Accurate Useful Reports, On Time, Every Month
– How To Make it Happen In Your Company…

Approximately 77 minutes:

      1. Accounting & reporting problems that cause ongoing frustration for owners
      2. Additional obstacles that bookkeepers encounter
      3. Solutions designed to help resolve the issues for everyone
      4. Your role and how to assist in implementing a problem-solving system
      5. How month-end procedures contribute to conquering the snags
      6. Tips for month-end work
      7. An analogy (picture this…)
      8. An example:  Thinking through and investigating an unusual reporting result
      9. Month-end procedures:  Timing & ‘who does what?’
      10. Overview of the flow for month-end procedures
      11. Use your special discount code for pre-built Month-End Closing Procedures

Finalizing the Year, What Your Tax Preparer Needs, and Coordinating Results (4020/Level 2)

Year-end Deep Dive:  Finalizing the Year,
What Your Tax –preparer Needs, & Coordinating Results

Approximately 104 minutes:

      1. Before the end of the year:
        • Preparing for the crunch
        • What you can do in months 10 and 11 (typically October and November)
        • Steps to help you get ready for 1099’s and W2’s
        • Setting up a plan for inventory counts
      2. Month-end procedures in prep for year-end processes
      3. Accrued expenses:
        • Exactly when and why are accrued expenses used?
        • Examples of accrued expenses and entries
        • Why accrued expenses are typically reversed
        • Insights and cautionary notes
          √ If accrued expenses relate to job costs
          √ Accrued expenses and Items
          √ Should accrued expenses be posted and reversed only at year end?
      4. Do you need to make annual labor burden adjustments?
        • How to check the accuracy of this year’s labor burden results
        • If you need to make adjustments, here’s how to do it
      5. If you’re a cash-basis taxpayer:
        • Are QuickBooks cash-basis reports the right way to go?
        • Converting non-A/R and non-A/P balances to cash basis
        • Converting Accounts Receivable to cash basis
          (specific steps and examples)
        • Converting Accounts Payable to cash-basis
          (specific steps and examples)
      6. Coordinating with your tax preparer:
        • What you absolutely MUST do before you hand off your QuickBooks info
        • Does your tax preparer prefer to only view reports from your QuickBooks file?
          √ Here is a list of reports you’ll want to provide
          √ Options for transmitting the reports
        • Does your tax preparer want to work directly in your file?
          √ Here are 3 possible ways they can do this (+ insights to be aware of)
        • Has your tax preparer requested a backup of your QuickBooks file?
          √ Pros and cons for this approach
      7. After the taxes are done – what you’ll ask your tax preparer to provide to you:
        • Why you want to keep your books synchronized
        • Why this approach makes everything better
        • Specific information and documents to request
      8. Beginning your year:
        • Equity entries you should make
        • Reversing entries that should be posted
        • Making tax payments
        • Memorized transactions in the new year
        • Other clean ups to consider